Operations Support

About Us

Wells Offshore is a dynamic global supplier of Pharmaceutical and Medical Supplies to the Onshore and Offshore Oil, Gas and Merchant Shipping Industry Wells Offshore is a dynamic global supplier of Pharmaceutical and Medical Supplies to the Onshore and Offshore Oil, Gas and Merchant Shipping Industry for over 25 years. This field is highly unique offering a multitude of opportunities in the healthcare industry. Supported by one of the largest independent pharmacy chains in Europe, Day Lewis Pharmacy

Purpose of Role

Support the warehouse function to meet all the requirements of the warehouse operation. This may include the need to work in any Warehouse/Production area to ensure the smooth flow of work and that the customers’ requirements are met. Reports functionally to the Warehouse Team Leader

Main Duties and Responsibilities

• Providing order confirmation, status updates, order amendments on confirmed orders to clients.
• Carry out various administrative duties in relation warehouse operations including:
  • Post shipping to create sales invoices
  • Creating warehouse inventory pick lists
  • Creating and interpreting varius operational reports
• Participate in physical inventory check
• Carry out inventory related investigations as required
• Carry out various data entry onto Dynamics 365 ensuring system accuracy
• Ensure adherence to local safety and security regulations
• Ensure Good Distribution Practice and Good Manufacturing Practice is always followed
• Ensure all site policies and procedures are adhered to
• Ensure all communications both internally and externally with suppliers and customers are managed in a professional manner whilst representing the company
• Oversee output/ training of warehouse operative personnel
• Other ad hoc duties as assigned

The Candidate

• Strong computer skills including knowledge of MS Office and ERP Systems – particularly Microsoft 365
• Excellent team player, punctual & hardworking
• Delivering Results & Meeting Customer Expectations
• Good communication and interpersonal skills
• IT literate and numerate – use of Excel and Power Bi
• Dynamic and committed with proactive and positive working attitude
• Strong passion for process improvement
• Multitasking with excellent attention to detail
• Focused and pro-active
• Fluent in English

Required Competencies (Critical behaviours necessary to successfully perform the job)

Working with People Demonstrates an interest in and understanding of others; Adapts to the team and builds team spirit; Recognises and rewards the contribution of others; Listens, consults others and communicates proactively; Supports and cares for others; Develops and openly communicates self-insight. Planning & Organising Sets clearly defined objectives; Plans activities and projects well in advance and takes account of possible changing circumstances; Manages time effectively; Identifies and organises resources needed to accomplish tasks; Monitors performance against deadlines and milestones. Following Instructions & Procedures Appropriately follows instructions from others without unnecessarily challenging authority; Follows procedures and policies; Keeps to schedules; Arrives punctually for work and meetings; Demonstrates commitment to the organisation; Complies with legal obligations and safety requirements of the role. Coping with Pressure & Setbacks Works productively in a pressurised environment; Keeps emotions under control during difficult situations; Balances the demands of a work life and a personal life; Maintains a positive outlook at work; Handles criticism well and learns from it. Required Work Experience Experience of working in the warehouse/ logistics environment This job description outlines the types of responsibilities the incumbent is required to perform. The incumbent may be required to perform job related tasks other than those specifically presented in this job description. This job description is subject to regular review.